*Role Overview:*
As the Law Firm Administrator, you will play a pivotal role in overseeing the daily operations of our firm.
You will anticipate organizational needs, strategically plan, and effectively communicate to manage workload and revenue streams.
This position is instrumental in supporting our legal team, enhancing efficiency, and promoting growth.
*Key Responsibilities:*
*Administrative/Management:*
* Provide comprehensive support to the Owner and Managing Attorney
* Enhance workflows and processes to optimize efficiency
* Coordinate vendor contracts and office services
* Oversee client information management and travel arrangements
* Manage master client and case lists
* Coordinate office activities and team-building events
*Financial Management:*
* Manage cash flow and financial projections
* Oversee office expenses and vendor billing
* Reconcile bank accounts and prepare financial statements
* Monitor income statements and cost-saving initiatives
*Billing & Invoicing:*
* Monitor and verify billing information
* Supervise billing cycles and client payments
* Review outstanding invoices and coordinate collections
*Personnel Management:*
* Process payroll and maintain timesheets
* Manage employee benefits and personnel files
* Conduct recruitment and onboarding processes
* Facilitate employee performance reviews and conflict resolution
*Client & Case Management:*
* Oversee onboarding of new clients and cases
* Correspond with attorneys, clients, and court personnel
* Provide administrative support for legal matters
*Facilities & IT Management:*
* Coordinate office cleaning and maintenance
* Manage IT systems and provide technical support
* Maintain software licenses and data security
*Marketing:*
* Manage online presence and social media platforms
* Develop and implement marketing strategies
* Create marketing material and monitor campaign performance
*Required Qualifications:*
* Bachelor's degree in Business Administration or related field
* Proven experience in office management, preferably in a law firm
* Knowledge of legal billing practices and accounting principles
* Familiarity with marketing strategies and lead conversion techniques
* Excellent interpersonal and communication skills
* Strong attention to detail and problem-solving abilities
* Proficient in Microsoft 365, Google Workspace, and case management software
Join us in this dynamic role where you'll have the opportunity to make a meaningful impact on our firm's success.
Apply now to become our Law Firm Administrator and contribute to our growth journey!
Job Type: Full-time
Salary: $70,000.
00 - $100,000.
00 per year
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: Remote
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