Contracts and Proposals Executive/Manager

Overview: THE COMPANY Phastar is a multiple award-winning global biometric Contract Research Organization (CRO) that is accredited as an outstanding company to work for by Best Companies.
We partner with pharmaceutical, biotechnology and medical device organizations to provide the expertise and processes to manage and deliver on time, quality biostatistics, programming, data management and data science services.
With offices across the UK, US, Germany, Denmark, Kenya, Australia, India, China and Japan, Phastar is the second largest specialized biometrics provider globally, and the largest in the UK.
Our unique approach to data analysis, “The Phastar Discipline”, has led us to build a reputation for outstanding quality.
With this as our core focus, we’re looking for talented individuals who share our passion for quality and technical expertise to join our team.
WHY PHASTAR Accredited as an outstanding company to work for, Phastar is committed to employee engagement, workplace satisfaction and ensuring a healthy work-life balance.
We offer flexible working, part-time hours, involvement in developing company-wide initiatives, structured training and development plans, and a truly supportive, fun and friendly environment.
What’s more, when you join our team, Phastar will plant a tree in your honour, as one of our Environmental, Social and Governance (ESG) initiatives.
So, not only would you get your dream job, you’ll also be helping to save the planet! THE ROLE The Contracts and Proposals Executive/Manager will report into the Contracts and Proposals Director, and will work closely with the business development and account management teams as well as senior stakeholders of the business on developing proposals and managing contract processes within Phastar.
Responsibilities: Manage and compile all specifications to ensure that proposals and contracts, including change orders are forwarded to sales staff or clients/prospective clients in a timely manner Enter work orders and subsequent change orders into the invoice tracking database Work within company guidelines, processes and pricing structures provided to develop proposals Participate in proposal review meetings with applicable resources and participate in project review meetings as needed Manage NDAs Perform timely follow-ups and maintain an up-to-date contact database Compile and update information for pricing and company guidelines for sales contracts Partner with sales as needed for formal presentations to ensure thorough client understanding of work order proposal Participate in various team meetings with sales, marketing, and operations teams to learn and contribute Take responsibility for personal skill development in continuing to learn current pharmaceutical standards and industry trends Develop a high-level of understanding of services provided by the company Accountable for quality and accuracy of all contracts and proposals prepared by and sent out from Phastar Perform other related job duties or responsibilities as assigned Qualifications: A minimum of 3+ years of experience working within a CRO setting and/or the pharmaceutical industry doing a similar role Legal/financial understanding of proposals Knowledge of contractual terms and conditions An understanding and background in marketing, sales, business development, and clinical trial principles and processes Excellent verbal and written communication Experience working with various stakeholders (e.
g.
SMEs/senior level management/finance) to prepare client deliverables Experience working in complex Excel tools Excellent attention to detail Able to manage multiple assignments at the one time Excellent organisational skills Self-motivated with exceptional time management skills and the ability to efficiently prioritize tasks Understanding and experience in confidentiality of all client information.
APPLY NOW With the world’s eyes focused on clinical trial data, this is a fantastic time to join an award-winning specialized biometric CRO that is renowned for its technical expertise, outstanding quality and cutting-edge data science techniques.
We offer flexible working, part-time hours, structured training and development plans, continuous learning opportunities, and a competitive salary and benefits package.
We’re committed to ensuring our employees achieve a healthy work-life balance, within a supportive, fun and friendly working environment.
Should you feel that you have the right skill set and motivations for this position, please apply! Please note that we are considering candidates located anywhere in the US or Canada as this role can be carried out remotely.
Phastar is committed to the principles and practices of equal opportunities and to encouraging the establishment of a diverse workforce.
It is our policy to employ individuals on the basis of their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity, sexual orientation, gender reassignment, religion, or belief.
This includes creating a culture that fully reflects our commitment to equal opportunities for all.
Important notice to Employment businesses/Agencies Phastar does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site.
All employment businesses/agencies are required to contact Phastar's Head of Talent Acquisition to obtain prior written authorization before referring any candidates to Phastar.
The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and Phastar.
In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Phastar.
Phastar shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.