Design Contract Administrator

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry.
We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors.
Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company.
Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.
C.
A.
R.
E.
values: Integrity, Customer Service, Accountability, Respect, and Excellence.
For more information, please visit: www.
trimarkusa.
com Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance.
POSITION SUMMARY: • The Design Contract Administrator reports to the Regional Vice President, Design Services .
• Full-Time • Remote • Anticipated application deadline is 5/3 The Design Contract Administrator is responsible for supporting the efforts of the design team as it relates to our contract business and in accordance with company policies and procedures.
This person is responsible for proposal creation, account creation, and management of the internal business processes related to design services.
Essential Functions & Responsibilities: • Directs activities concerned with contracts for design services and responsible for ensuring full execution of contracts are within company guidelines • Prepares proposals, process specifications, test and progress reports, and other exhibits that may be required • Reviews proposals from other firms for conformity to contract requirements and determines acceptable bids • Gatekeeper to ensure all jobs have necessary information for account creation per company policy • Requests or approves amendments to or extensions of contracts • Prepare manual invoices in accordance with contract and specified performance delivery dates • Act as a liaison between company and subcontractors • Update timekeeping system with job codes and project specific information • Prepare accurate and timely pay applications in accordance with contract specifications • Other duties as assigned Competencies, Skills & Abilities: • Possesses outstanding written, interpersonal, verbal, analytical, and problem solving skills • Successfully and simultaneously works on multiple projects in various stages of completion by leveraging personal time management • Strong conceptual and client-service skills leading to effective problem-solving • Possesses demonstrated ability to function in a fast-paced work environment with rapidly changing priorities, and tight deadlines • Excellent interpersonal skills leading to effective communication and interaction • Possess strong strategic thinking skills • Basic understanding of building systems (preferred) Education & Experience: • High School Diploma • Associate’s degree in Interior design, Architecture, Industrial Design, or related field (preferred) • 2-3 years’ experience in a professional office environment or comparable food service industry experience required • Proficient computer skills in Adobe Suite, Bluebeam, MS Office (Teams, Word, Excel, PowerPoint, Outlook) preferred • Experience with Autodesk software including AutoCAD and Revit preferred The range provided represents the national average pay range for this position and is considered to be a general guideline.
Pay for this position will reflect the candidate’s unique qualifications and may be higher or lower than the range provided based on employee geographic location.
Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.
In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc.
Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.
TriMark’s commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees.
This mission is instilled in the fiber of who we are as a company, setting the standard for our industry.
We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.
TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.
com.