Part-Time Executive Assistant

Check Off Your List (COYL) is hiring a *remote part-time Executive Assistant *to support our exponential growth.
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business.
This is a remote position (*seeking employees based in Delaware, Florida, Maine, Ohio, Texas*) reporting to the Director of Business Operations.
Pay is *$20/hour * Hours: *10-20 hours a week to start with room to grow* Availability: *Monday through Friday, 9 am – 5 pm (EST) * *Objectives of the Role: * * Support the Director of Business Operations.
* Assist various clients as directed.
* Maintain client relations and refine internal processes that support the company and the client.
* Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks.
* Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld.
*Daily and Monthly Responsibilities (dependent on client needs) * * Manage the professional and personal needs for various clients.
* Track detailed records in timekeeping system.
* Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives.
* Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals.
* Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
* Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company.
* Organize client communications * Answer phones for clients and relay messages.
* Plan client events.
* Respond to all requests within a maximum of 4 business hours.
* All other tasks as needed.
*About you: * The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
S/he will have previous experience working in a remote setting, performing administrative duties, and providing support to management.
Is easily able to build relationships with clients and team members.
We rely on our assistants to be flexible, have foresight, and multi-task while maintaining confidence with a high level of organization.
*Skills and Qualifications * * 4 years of experience in administrative role reporting directly to senior management.
* Superb written and verbal communication skills.
* Strong time-management skills and the ability to organize and coordinate multiple projects.
* Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
* Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
* Ability to keep various companies’ confidences.
* Switch gears easily between different companies to satisfy different specific needs.
* Promptness and a motivated self-starter.
* Able to navigate priorities with a high capacity for multi-tasking.
* Confident and professional phone presence.
* Available to help with urgent requests.
*Preferred Qualifications * * Experience developing internal processes and filing systems.
* Associates or above degree in administration; or equivalent experience.
* Real estate administrative experience, comfortable with OMs.
* Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc .
Job Type: Part-time Pay: $20.
00 per hour Expected hours: 10 – 20 per week Schedule: * Monday to Friday Application Question(s): * What are your short and long-term career goals? * When would you be available to start? * Why are you looking for a new opportunity? * What interests you about this position? * How do you feel about remote work? Do you have experience working remotely? * How do you see yourself as a fit for this position? Help us see the connection between the experience on your resume and the job posting.
Work Location: Remote