Mashpee Middle-High School Executive Administrative Assistant

District Overview The mission of the Mashpee Public Schools is to ensure a student-centered, comprehensive program of rigor, scope, and depth that prepares all students to be college, career, service, and civic ready and teaches respect and acceptance of others.
The vision of the Mashpee Public Schools is that every student, every day, is safe, respected, and engaged to achieve academic and social growth in a personalized learning environment.
Job Description The Executive Administrative Assistant provides administrative and office assistance to the Principal in the daily duties and responsibilities related to educational administration.
He/She/They perform administrative work of a high level with minimal direction and supervision.
communicate information to students, parents, and staff, and support the broad array of services provided to students, parents, and staff.
DUTIES AND RESPONSIBILITIES: Works as a collaborative team member to promote a positive school environment Communicates, orally and in writing, in an efficient, courteous, accurate, and positive manner while dealing with multiple tasks.
Maintains and coordinates building and administrator calendar Prepares accurate documents, correspondence, and reports Maintains well-organized, accurate records and files Prepares payroll for faculty, support staff, and substitutes.
Assists with the scheduling and placement of substitutes using SmartFind Express Manages, and reconciles student activity budget and accounts monthly in QuickBooks.
Accepts funds from students/staff for field trips, activities, and donations.
Coordinates fundraising forms.
Monitors budget expenditures, balances, and input account numbers.
Completes budget transfers Transport funds to the bank Communicate with teachers about supply orders Orders Supplies and materials Inventory supplies Open boxes, check packing slips, distribute materials, Input purchase orders and requisitions into Tyler Enterprise ERP (MUNIS) Assists the Principal with the preparations for functions, events, programs, and conferences.
Schedules staff evaluations and maintains evaluation files.
Updates handbook annually Maintain appropriate confidentiality Perform other duties as requested or assigned by the principal/administrator.
The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REPORTS TO: Principal/Administrator LENGTH OF POSITION: Full Time, Year Round 260 days (Unit C Contract) JOB REQUIREMENTS: Qualifications High school diploma or equivalent Proficient in the use of Microsoft Word, Excel, PowerPoint, and Google Workplace tools Strong customer service skills Communicates, verbally and in writing, in an efficient, courteous, accurate, and positive manner while dealing with multiple tasks Maintains well-organized, accurate records and files Excellent organizational skills and ability to prioritize workload Ability to work independently and collaboratively Citizenship, residency, or work visa required Learn more about Mashpee Public Schools here.