Accounts Payable Specialist

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.
Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University.
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Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.
Visit www.
southuniversity.
edu today to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.
South University, the right direction for a brighter future.
Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program 401K Match Generous Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY: The Accounts Payable Specialist I will provide excellent service to vendors, students and university staff and faculty within the University’s Business Office.
Services include accounts payable, purchase card, purchasing, vendor management, treasury activities and other various business office functions.
Maintain financial system integrity through quality control and enforcing policies.
KEY JOB ELEMENTS: 1.
Ensures that all invoices are reviewed, coded and processed accurately and in a timely manner.
2.
Processes vendor invoices and other disbursement requests, ensuring that proper documentation and approvals have been provided and that cost center codes are accurate.
3.
Assists with generating weekly check runs, wire transfers, and ACH payments to vendors.
4.
Purchase card accounting and support.
5.
Responds to vendor or internal inquiries and research to resolve concerns or discrepancies.
6.
Verifies payments before processing and mailing by reviewing and completing reconciliation of checks and vouchers.
7.
Analyzes expense reports and other invoices for accuracy and eligibility for payment.
8.
Assist with month end closing, ensuring all invoices are processed within the month received producing the Aging Report, and completing the AP Accruals.
9.
Assists with monthly/quarterly internal audit of quality assurance program.
10.
Purchasing and business office support to University stakeholders 11.
Assists in maintaining financial integrity in the accounting system 12.
Other duties as assigned.
REQUIREMENTS: • Minimum of a Bachelor’s degree, preferably in accounting or business.
• Minimum of three years of related experience and exposure high volume invoices and business office functions.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with vendors, staff, faculty and student population.
• Superior organizational and problem resolution skills.
• Strong basic computer software (MS Office) skills, Excel is a must) • Teamwork and high attention to detail • Ability to interact effectively as a member of a team and work collaboratively with other departments.
• Ability to listen to customers (e.
g.
students, staff, etc.
) and to understand and respond positively to their requests.
• Ability to work without close supervision and to set one’s own priorities and work schedule.
ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess.
South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.